Overview:
RMIT Vietnam is seeking an Administration and Relationship Officer. This role offers an opportunity to contribute to student recruitment efforts through hands-on administrative and coordination support within the Stakeholder Relationships team.
Over the 6-month period, you will be involved in organising engagement activities and supporting outreach initiatives that help connect prospective students with the university.
This position is offered as a 6-month contract and will be engaged through a third-party provider.
Expected start date: at the earliest available opportunity but no later than 1 July.
WHY JOIN THE AUSTRALIA VIETNAM POLICY INSTITUTE (AVPI)?
At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.
Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.
WHAT WE OFFER
- Competitive remuneration VND package
- One day of paid leave per month, in addition to university holidays and public holidays
- A supportive and collaborative environment that encourages professional growth and development
- Access to state-of-the-art facilities and resources
- A vibrant and diverse campus life and more!
POSITION SUMMARY
Administration and Relationship Officer play a key role for the Student Recruitment Department and its Stakeholder Relationships Unit. This position provides secretarial and administrative tasks for a wide range of activities for recruiting new prospective students to the university and for retaining them.
The position will actively involve in operational and administrative support for Stakeholder Relationships team daily, helping it to organise and prepare for successful engagement and direct marketing activities.
On occasion, this position may also be required to work outside of usual office hours including nights and weekends.
Key Accountabilities summary
- Provide high quality administrative support for stakeholders’ engagement activities including processing sponsorships, payments, preparing contracts/ agreements, purchase orders to suppliers and key external stakeholders (high schools, universities and colleges, domestic partner institutions and government educational entities)
- Process and maintain accurate financial records relevant to the expenditure of high school engagement activities
- Coordinate the efficient ordering, stock tracking and distribution of merchandise for high school students and partners
- Conduct mail-merge, labels printing and working with Postal service suppliers to ensure letters, proposals, and sponsorships delivering key external stakeholders in a timely manner
- Assist in coordinating, organizing and running relevant events for high school students, counselors and teachers through arrangement of logistics, data key-in
- Provide program and admissions consultation to prospective parents and students at events. Collect leads and identify prospective students.
- Collect relevant high school event surveys and prepare post-event reports when required
- Effectively communicate and respond to enquiries from local high schools in a transparent and clear manner, either via email, phone or face to face interactions.
- Other duties commensurate with the scope of the role
Key Selection Criteria
- At least two years of relevant experience working in a similar position with background in administration and communications
- Proficient computer skills (MS Office) and related technology
- A detail-oriented and a growth mindset
- Well-developed planning, organizational and problem-solving skills
- Demonstrated ability to work independently and as part of a team
- Good communication skills, written and spoken (English and Vietnamese)
- Appointment to this position is subject to passing mandatory check.
- Ability to display appropriate behaviours in line with the position, RMIT Values and RMIT Leadership Model.
- For this role, the minimum requirement is IELTS (General) with a score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).
Employment offers are conditional upon satisfactory completion of required background checks.
HOW TO APPLY
To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.
Please note that we will be running a rolling recruitment process, so please apply as soon as possible.
IMPORTANT NOTICE:
- Please ensure that your application is submitted through our Workday system on the Careers page. We do not accept applications through other means.
- RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
- For any questions or support, feel free to reach out to Nhu Tran - Talent acquisition advisor at nhu.tranngocquynh@rmit.edu.vn
Applications Close:
3 thg 5 2026 11.59 pm
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.
https://www.rmit.edu.vn/about-us
