Overview:
We areseekingan experienced and highlyorganisedExecutive Assistanttoprovide high-level administrative and operational support to thenewly appointedChief Advancement Officerand, asrequired, members of the Engagement Leadership Team.
Thisrole ensures the smooth functioning of the Chief Advancement Officer’s portfolio through expert coordination and management of a wide range of administrative activities.
Acting as the primary point of contact for internal and external stakeholders,including senior alumni and potential donors,you willfacilitateengagement with professionalism, discretion, and efficiency.You willbe requiredto regularlyinteractwith senior leaders across the University and external partners, includingexternal agencies andorganisations,significantdonorsand senior alumni of RMIT.
Asthesuccessful candidate, youwilldemonstrateexceptional organizational skills, attention to detail, and the ability to build andmaintainstrong professional relationships. A commitment to delivering outstanding service and supporting strategic prioritiesandabilityto set up andestablishasmooth runningoffice is essential.
To be successful in this position,you’llhave:
Demonstrated experience in providing high-level executive and administrative support to a senior executive or equivalent in a university environment or similar large and complexorganisationincluding diary and travel management, correspondence, management, document development, informationmanagementand high-level stakeholder liaison
Demonstrated commitment to quality and continuous improvement, and proven ability to interpret and apply policies, procedures, and systems consistently, provide advice and to drive creative solutions through to implementation within the immediate work area
Demonstratedorganisation, interpersonal,oraland written communicationskillsand the proven ability to liaise effectively with a wide range of management,staffand external parties on complex,sensitiveand confidential issues
Demonstrated high-level computer skills using Word, Excel, PowerPoint, a variety of booking and reconciliations systems,internetand email with the focus on accuracy and attention to detail
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
The Engagement Portfolio provides integrated, strategic leadership across the University to advance RMIT’s reputation, reach, and revenue, encompassing a range of functions, including domestic and international student recruitment; global marketing and intelligence; strategic communications; advancement function that includes donor relations, philanthropic advancement; and industry engagement and partnerships.
The portfolio leads the development and execution of major fundraising campaigns aligned with institutional priorities and stewards high-value partnerships with industry, government, and community to generate measurable impact. It enables data-informed decision-making through market insights to support integrated operations, strengthen relationship management, and enhance performance reporting.
Through innovation, collaboration, and strategic partnerships, the Engagement Portfolio plays a critical role in diversifying revenue streams and expanding RMIT’s presence in alignment with its long-term strategicobjectives.
PleasesubmityourCVandcoveringletteraddressingyour suitabilityforthis position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contactEmily Kaye (Senior Contingent Talent Advisor)viaemailemily.kaye@rmit.edu.au.
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.
Applications Close:
8 Feb 2026 11.59 pm
RMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
